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Meeting Rooms

Meeting spaces can be rented for meetings, workshops, etc. Not to be rented for private events such as birthday parties.

Insurance is needed for all meeting room rentals. This can be provided as a certificate naming the Lincoln Pelham Public Library Board and the Corporation of the Town of either Lincoln or Pelham (depending on what municipality the booking is for). If the renter does not have insurance, it can be purchased through the library.

Room rentals, once finalized, can be rescheduled one time only.

Read on to learn more about the meeting rooms available at all branches.

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Study Room, Beamsville

Study Room, Beamsville

Study Room

  • Perfect for small groups
  • Conference table with seating for eight
  • Interactive whiteboard available
  • Free WiFi
  • Fee: $20/hour for non-profit and $40/hour profit groups.
To check availability and make a reservation:

Call the Fleming Branch during library hours at 905.563.7014 or fill out the request form at the bottom of the page.

Note: Meeting Room A (adjacent to the library in the Fleming Centre) is booked by the Town of Lincoln. Click here for more information.

Meeting Room, Vineland

Meeting Room

Medium-sized meeting room can accommodate most gatherings

  • Lectern
  • Capacity is 60 (standing); 49 (seated)
  • Five collapsible large tables available
  • Three collapsible small children’s tables available
  • Projector screen
  • Free WiFi
  • Food and beverages allowed (but no kitchen access)
  • Meetings must start during library hours but can end after library hours
  • Fee: $20/hour for nonprofit organizations and $40/hour for profit organizations
To check availability or make a reservation:

Call the Moses F. Rittenhouse Library during library hours at 905.562.5711 or fill out the request form at the bottom of the page.

Festival Room, Fonthill

Meeting Room

  • Located at the Fonthill Branch
  • Accommodates up to 60 people (chairs only) or up to 30 people (table and chairs)
  • May be set up for lectures, meetings, displays, workshops or receptions
  • Includes a projection screen and access to a fridge and sink
  • Set up and cleanup is the responsibility of the person(s) or group(s) renting
  • Fee: $20/hour for nonprofit organizations and $40/hour for profit organizations

Meeting Room, Fenwick

  • Located at the Maple Acre Branch
  • Accommodates up to 30 people (chairs only) or up to 15 people (table and chairs)
  • May be set up for lectures, meetings, displays, workshops, or receptions
  • Includes a flat screen T.V. with HMDI hookup and access to a sink
  • Set up and cleanup is the responsibility of the person(s) or group(s) renting
  • Fee: $20/hour for nonprofit organizations and $40/hour for profit organizations

Reserve Meeting Room

    Land Acknowledgement Statement

    We acknowledge these are the traditional lands and territories of the Hatiwendaronk, Haudenosaunee, and Anishinaabeg, including the Mississaugas of the Credit First Nation and the Six Nations of the Grand River, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties (No. 3) and by the Dish with One Spoon Wampum agreement.

    Lincoln Pelham Public Library recognizes the contributions and stewardship of all Indigenous Peoples, including First Nations, Métis, and Inuit. We are committed to celebrating and sharing stories from Indigenous communities and creating space for education and dialogue as we collectively acknowledge hard truths and work toward reconciliation.